Rental Committee Meeting Minutes 12/9/18

Rental Committee Meeting Minutes

December 9th, 2018

Attended: Brandy Ingham, Donnie Sanborn, Lorraine DeVaux, Bill Clarke, Debbie Zywusko, Mike Hoyle, Joe Noonan, Nancy Fields

Meeting began at 10am EST.

Minutes for the meeting on 11/11 were approved from a motion made by Nancy Fields and seconded by Bill Clarke

We currently have taken in $2500 in deferred deposits in the month of November for 2019 rentals.

New Terms and Conditions were voted in by the committee and all set for 2019 season.

Updated 2019 Owner Rental Contract approved by the committee, but needs to have the 2019 calendar added in.

426- Offer denied for set payment for staying in rental program for the 2019 season. Has not said whether they were continuing with the rental program or not.

803 has joined the Rental Program, and 213 is considering joining but has not signed a contract yet.

Spectrum-Digital cable boxes for at least two TVS in rental cottages (owner’s responsibility)

Marketing:Postcards sent, Chamber of Commerce approved and trolley. Will sign up on the first of the year.

Renovations: The floor and paint approved for $3,500 and the furniture budget was approved for $1,500

New floor will consist of high traffic, waterproof laminate which will be gray in color. The new Rental Office color will be - “watery” from the Sherwin Williams Coastal Collection. The hallway and bathrooms will be painted the color called “Lupine” from the Sherwin Williams Coastal Collection. The cupboards will be painted bright white as well as the trim. Will looking for two L shaped white desks and other white furniture to match.

Software: The two new PMS have come down to two selections which are Guesty and Lodgify. Guesty seems to offer exactly what we need. Will choose new software by the end of the year.

Job Description: The new Rental Manager job descriptions as well as the others will be finalized, and the BOD will vote on them next Sunday.

Meeting ended at 11am

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