Minutes of the Board of Directors
Seaglass Village Condominium Association
Regular monthly meeting of April 28, 2019 . This meeting was held by
Members present were:
Joe Noonan was absent
Donald Sanborn was not present
The meeting was called to order at approximately 9:00 A.M. EST. Mrs.
Moseley was in the chair.
Mrs Mosley reported as follows:
1. Progress has been made on financials, although problems with
Great North are making it difficult to close last year’ financial
reports. More on this during Financial report.
2. Modified By-Laws have been completed ready for a vote by
Association Members at next general meeting.
3. Job Descriptions have been completed.
4. Policies and Rules have been updated.
5. Hiring has been difficult, although now that students are
searching for jobs it is anticipated that more candidates will
become available soon.
Approval of Minutes of Meeting of the March Regular Meeting
Minutes for the March meeting having been examined by all members
prior to the current meeting, the reading of the minutes was waived.
They were approved unanimously. The Chair ordered that they be
published to the website.
Mr. Gregorio reported:
The January, February, and March profit and loss, and balance sheets
are done. He is confident in the profit and loss report. The balance
sheet report has been verified against bank account statements, but
there is some question about the ending balances from 2018 as
reported by Great North. A meeting between Bobbi, Richard and the
outside accountant has been arranged to work out what is to be done
about this. In the meantime he suggests releasing the profit and loss
report without the balance sheets.
A water bill in the amount of $19,000 was paid in error by Great North.
This bill is not owed by the Association, but is an obligation of the
developer. The General Manager is working for a refund. In the
meantime, the payment is reflected in our P&L as an operating
Bobbi confirms that she has confidence in the P&L. She completely
reworked January and February, working from source documents.
Rental income was corrected based on detailed direct information from
Seaglass records. Great North did not properly categorize some items,
so that has been corrected. By March, Great North was no longer
providing reports, so March has been all the work of our internal
Bobbi also confirms that she did her best to reconcile the balance sheet
work by Great North, but feels that the opening balances are suspect,
and is awaiting the conference with the outside accountant to work out
what to do about that problem.
Judy commented that the water bill paid in error was indeed not the
obligation of the Association. The bill is addressed to Howard Hall at
Seaglass. The town is aware of the history of this bill, and it obviously
pre-dates the turnover from the developer, so it is now a matter of
determining how the Association will be reimbursed.
Operations Manager Report
The Operations Manager has submitted a written report which was
read and discussed. That report, which is appended, is incorporated
into these minutes by reference.
There was a motion to accept the Employee Handbook as submitted by
the Operations Manager for approval. The motion carried
The Board took notice of the quote for replacing the privacy/sound
barrier at the Pickleball court. The landscape option was postponed as
being in excess of the budget. The quotes received for replacement of
the tarp barrier are within the Operation Managers discretion so he
The Board discussed the Rules amendments proposed by the
Operations Manager. Several changes were desired by various
members. Each member is requested to send their comments to
Donny. We will hold off on approval and distribution of the new Rules.
Motion that the Association take credit cards in payment of cottage
owner assessments, that a convenience fee be charged to recover
costs, and that the amount of the convenience be in an amount
sufficient to cover all costs associated with accepting payment in that
manners. The motion passed unanimously.
Motion to accept that the revised By-Laws as redlined and reviewed by
the attorney for presentation to the community. Motion passed
Richard requested that the website be updated to reflect the changes
in personnel. It was also requested that they be present at the first
Mickey reported that there was a meeting of EMOC. Nothing special to
Mr. Heinz had nothing to report.
Rentals are renting well.
Nancy Fields reports that there is a meeting for rental owners set up for
No new business.
Tom Heinz’s thanked the board for work during the winter.
The Board went into executive session at approximately 9:42 AM and
returned to public session at 10:03 AM.
Regular Session Resumed
Motion to adjourn at approximately 10:04AM. Motion carried