SEAGLASS VILLAGE HOMEOWNERS MEETING
February 26, 2024
6:00 PM
MINUTES
The Chair called the meeting to order at 6:02 p.m. and a quorum was declared. All Board members present: Sandra Weymouth (in the Chair), Lorraine DeVaux, Mickey Meza, Judy Moseley, Howard Raff. Staff present was Jim Hoyt, General Manager.
Minutes were approved from the January 22, 2024 Board of Directors Meeting.
President’s Report was given with a reminder for owners to use the chat feature in Zoom for any questions and that there was an additional item to add to the agenda, which is to reduce rent on 1 bedroom units by $175, to reduce 4-season units by $231. Motion was made to reduce rental rates by the amounts proposed. Discussion commenced, with concerns being raised that the budget was approved by the body of the Association, and changes to it should also be approved by the owners. Richard pointed out that if dues are not affected, the owners do not need to approve the change. Since the proposal was just made the day before the BOD meeting and the Board needs more time to review and prepare, the motion was tabled to the March meeting.
Rentals had a second request - that a limited number of cottages would like the ability to market for less than 7 days during peak season. This would be for 3-4 night rentals. A motion was made to allow peak season partial rental bookings when within a 2-week window. With no second to the motion, the motion failed.
Update from AdHoc Rental Review committee – have a meeting coming up the Wednesday following the BOD meeting. Will have additional updates after that meeting.
Treasurer’s report was approved unanimously.
GM Report: Maintenance person Nick has bene hired for 4 days per week (Tues, Weds, Thurs & Sat). Will focus primarily on pools. Jim and Nick will both get pool certified, and pools will be top priority this season. Other positions have been posted.
Motion to approve Jerry Schlessel as EMOC chair passed unanimously.
EMOC report (Schlessel) – looking at budget items. Water going up 9% and this will be reflected in next budget. Solar will be researched this year and Judy pointed out that there are energy grants to look into. Mickey suggested that we look into a cellular tower in the woods as they pay big dividends.
Motion to accept charter for HR Committee’s transition to Alternative Dispute Committee passed unanimously.
Motion to purchase a rowing machine for the gym passed unanimously, however a process needs to be decided for the recommendation of new equipment.
Motion to approve a program whereby owners be given access to MyQ Community for creating their own guest codes was made. Discussion included that Safety and IT committees had approved the idea. Owners would pay the staff $35/year and then the license for that owner would be activated. Motion was amended that rules and regulations need to be written regarding the use. Jim to work on drafting a policy and Greg Toland to work with Jim on reporting. Motion passed with 4 yea, 1 abstention (Raff).
Furniture replacement proposal was discussed. Money exists in the budget for this purpose, but Jim is requesting Board input and transparency as to how the money is allocated. Mickey suggested we bring in an external company to power wash the existing furniture (so that they can be held accountable). Jerry Schlessel said that a matrix of what needs to be replaced and when needs to be created. Sandra requested that Jerry and Mickey work with Jim regarding how to proceed (within the next two weeks) and Richard requested to be included. If any funds need to come from the reserve, Board can do a resolution and with unanimous consent could move forward.
ARC committee—tree removal complete, cleaned up and off property.
Safety committee is looking into 2-way radios that will cover the entire property.
It was pointed out that the cleanup day is April 20 with a rain date of April 27, and if owners are available to assist with moving furniture, staff would be grateful.
Homeowner Forum:
None.
The Board recessed to Executive Session at 7:47 PM.
The Board returned to the general session at 8:41 PM. No further action was taken and the meeting was adjourned at 8:41 PM.
Minutes respectfully submitted,
Lorraine DeVaux, Secretary